Dos and Don'ts

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Dos and Don'ts


This page provicde some quick Do and Don't to make preservation of your data easier.


  • Create a sound data management plan addressing both funder requirements and the expectations of the field in regards in data collection, managing and sharing
  • Estimate the amount of data required for your project as early as possible,
  • Include costs for data storage (including storage of back-up copies) in proposal budgets
  • Notify Research Support Services and CCIT of upcoming storage requirements so they can help with planning and avoid delays
  • If access to data needs to be restricted, be sure a clear rationale is provided to funders and describe any limitations or permissions that may exist for access
  • Be sure to address after project access
  • Keep in mind that a bit more "up-front" planning may actually mean less work in the long-term

Project Work

  • Enact a robust backup plan to ensure data are not lost and that they are shared with other project researchers securely and safely
  • Establish a data organization structure and file-naming cnvention and use it consistently

End of Project

  • Based on the data management plan, determine which data should be preseved and work with Research Support Services to deposit in the institutional reposit or another appropriate repository
  • Have three copies of your data—the original master file, a local backup (e.g., on an external hard drive) and an external backup (e.g., on a managed networked drive or on a web-based storage service).


Sharing Data

  • Ensure data do not become inaccessible if someone leaves the project
  • Determine if any data needs to be restricted and work with Research Support Services to enable gatekeeping


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